Extraordinary General Meeting - 2009-11-17 Notice

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Extraordinary General Meeting (EGM) Tuesday November 17, 2009, 7pm-8:30pm Where: Free Geek, 1820 Pandora St. (back door)

Extraordinary_General_Meeting-2009-11-17_Agenda Agenda

1. Introductions/attendance/roles <5 min>

Facilitator: Regulator: Scribe: Consensus Intro: Minutes Checker: Time Checker:

2. Welcome <2 min>


1. What is consensus? <3 min>
2. Description of current governance, members - <5 min>

Q&A <5 min>

Motions for Special Resolutions <20 min>

Directors Selection

  1. Current directors who are present introduce themselves, announce open position <5 min>
  2. Discussion: role of the board <15 min>
1. Presentation of directors legal responsibilities, with Free Geek flavour
2. Discussion

3. Candidates nominate and introduce themselves <3 minutes each>

They may speak to these questions if they like:
  1. What is your interest in joining the Board?
  2. What past or present experience do you have with Free Geek?
  3. Do you have other non-profit or community service experience?
  4. Additional skills, abilities or professional abilities that pertain to Board service.
  5. Current occupation and/or employment.
4. First round discussion: candidates in the room) <20 min>
-Q & A (once all candidates are finished introducing themselves)
5. Second round discussion (candidates retire)
-Candidates leave the room
-Remaining group discusses each candidate
-Group arrives at consensus (hopefully) on new director appointment to available slot
      • No notes or minutes are permitted to be kept during this time***

Addition to the Board

-Candidates re-enter. Consensus of the group is announced.
-Board accepts the consensus of the group.
-New board member is inducted.

Closing and Adjournment