2009 AGM Agenda

Welcome & Warmup

1. Introductions/attendance/roles <5 min>

Facilitator:

Regulator: Luke Closs

Scribe:

Consensus Intro:

Minutes Checker:

Time Checker:

2. What is consensus?

3. Welcome <2 min>

4. Haiku-rama <15 min>

Warm up to get the juices flowing & meet your neighbour. In pairs, people collaborate on a haiku (3 line non-rhyming poem) or two about FG, compooters or anything else

First line has 5 syllables, then the next 7 syllables, then the last 5 again. (E.g. "free" has 1 syllable, "soft-ware" has two)

Example:

We listen to beeps

Watch the sunset, push buttons

Another day done.

Overview

1. Description of current governance, members <5 min>

Q&A <5 min>

2. What is consensus? <2 min>

Reports

1. Financial - Presented by Sean H. <15 min> Includes Q&A

2. Communications/Events/Outreach/Workshops - Presented by Ifny L. <15 min> Includes Q&A

Directors Selection

See 2009 Directors Nominations to view those candidates who have already nominated themselves.

1. Current directors introduce themselves, announce open positions <5 min>

2. Discussion

role of the board <15 min>

1. Presentation of legal rights & responsibilities, with Free Geek flavour- Presented by Ifny

2. Discussion

3. Candidates nominate and introduce themselves <3 minutes each>

They may speak to these questions if they like:

1. What is your interest in joining the Board?
2. What past or present experience do you have with Free Geek?
3. Do you have other non-profit or community service experience?
4. Additional skills, abilities or professional abilities that pertain to Board service.
5. Current occupation and/or employment.

4. First round discussion

(candidates in the room) <20 min>

-Q & A (once all candidates are finished introducing themselves)

5. Second round discussion (candidates retire)

-Candidates leave the room

-Remaining group discusses each candidate

-Group arrives at consensus (hopefully) on new director appointments to available slots

No notes or minutes are permitted to be kept during this time

Changing of the Board

-Candidates re-enter. Consensus of the group is announced.

-Board accepts the consensus of the group.

-Current board's last action is to accept candidates supported by membership, after which they step down.

-New board members are inducted.

Closing and Adjournment

-Thanks

-Souvenir I survived an FG AGM t-shirts distributed ;)