Monthly Meeting - 2011-09-13

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Public meeting minutes for Tuesday, September 13th 2011 at 6:30pm
Location: 1820 Pandora Street
Previous: Monthly Meeting - 2011-08-09 | Next: Monthly Meeting - 2011-10-11



Mike M, Katrina P, Justin B, Jessica M, Rod B, Karen N, Wayne F, Joshua C, Geoff B, Devenne D, Christine H

Explanation of roles

Facilitator: Joshua
Scribe: Geoff

Consensus briefing

Consensus briefer: Geoff




We have had more sales than we budgeted for, and higher recycling revenues, but we're over budget on pickup fees. Overall we're doing better for the year so far than we budgeted.


We should be applying for grants, but we haven't.


Build / Production

3 weeks ago we were pretty short of good build fodder, but we've had a few good waves of working incoming, and now the warehouse, Mezz and store are entirely full of good gear. Numbers of build volunteers are healthy.

H & S

The only incidents have been scratched fingers. Otherwise everyone is healthy and safe.


Dave nearly has 6 skids of circuit boards ready to go, which we've turned around this time in less than 4 months and barely over 3 months.


Tim asked about setting up a system for the store to communicate with the warehouse better. Hopefully we can support one of our fabulous volunteers to create a creative solution.


Karen and Tyler are streamlining the book keeping procedures.



Total - $13433 net (slightly over target)


$1270 net

HW Grants

With Jess away HW Grants have been on the back burner, but we have less than 20 pending requests and many of those we're waiting on to come pick up.



The Open Classroom Project starts next month. Jess has put ads up for the first class “Computers for absolute beginners”.

Events / Media

Nothing to report at this time


We had a visitor from the illustrious mother ship. Perhaps we should send a return delegation ...

Staff / HR

The new anti-harassment policy has been developed, posted to the Wiki, approved, and is posted in the lunch room.

Directors / Governance

Getting better all the time

Old business

Looking into Staff Compensation

For the last couple of quarters staff have been getting bonuses, and there's been much discussion about whether we should continue in the vein, or give staff a raise. The topic was pushed to committee, and they haven't discussed it yet.

Christine will COMMIT to joining this committee.

New business

election process and by-laws

this proposal is about "the 2011 director election process"

in the AGM, elections for directors... the elections of 8 candidates were decided by consensus

for 4 other candidates

" consensus is not reached "

to deal with this condition in the election process in this year's AGM and in future years I have the following proposal..

proposal: for the monthly meeting 

that we send a request to the board of directors to ask the board :

(1) to review the processes of director elections  under the bylaws
(2) to seek expert opinions  on whether consensus has or has not been reached
    in the elections of 4 director candidates
(3) to rule on whether or not the bylaws require us to continue the election process
    by majority vote for any of the 4 candidates 

for background and details of this proposal see the emails in the Free Geek general mailing list



Proposal 1) Consensus was reached on asking the board to review the elections process

Proposal 2) Moot (board is already looking into the elections process) (and also blocked)

Proposal 3) Moot (board is already looking into the elections process)


  1. Christine will join the Staff Compensation Workgroup
  2. The board will commit to reviewing the AGM directors selection process.

Next meeting

When: Tuesday, October 11th, 2011 at 6:30 pm to 8:30 pm

Where: Free Geek Vancouver, 1820 Pandora St., back door


Facilitator: Kat

Scribe: Tim