Directors Meeting - 2018-03-23
- Scott B
- Rex B
- Volker S
- Michele W
- Khaled K
- Scott B
- Michele W
- Charitable Arm
- Hard Drive Wiping Changes
- Mahmoud sent February’s numbers yesterday. We didn’t meet his projections for sales revenue, but staff have been conservative with expenses.
- We may have to cash in the remainder of our GIC in May in order to be able to pay our expenses. There are 3 pay periods in May, and our projection assumes we will have interns.
- Considering we do not receive CSJ funds until the fall, would it hurt us to not have interns?
- Khaled: Over the last few years, we’ve regularly had interns in desktop build. We have not had anyone from the YMCA or YWCA for a while, and production is low.
- Michele: Having good interns is a tremendous help.
- Volker: CC merchant fees are up: I’m looking into why.
- Michele: We may have early cancellation fees with Chase.
- Volker: We did not get the gaming grant. I thought the quality was good. Adrian wants to appeal. Katarina has been asked to help. Mike has considered going to our MLA.
- Scott: Who issues this grant?
- Michele: BCLC.
- Khaled: Michael came in this morning. He has concerns about the bylaws, particularly about needing more protection for staff. Mike will send an email about it.
- I regret being unable to attend, but I have some concerns, especially with the part about corporations being members.
- Once staff give feedback and we have a second draft, I will take it to the membership.
- Rex: Do we have enough time?
- Michele: We have until November.
- Scott: We may be able to vote electronically on this.
- Michele: I don't think we can - we should double check.
- Khaled: Since we are re-writing our bylaws, I would like a part in there that makes it easier to establish a charitable arm. We can’t mention a store or anything like that. I have been hoping to get in contact with Kerry, but have not been able to do so.
- Scott: I will contact him and let them know.
- Rex: Our legal adviser told us that there was so many loopholes in opening a charitable organization that it wasn’t worth it. This information is two years out of date, however. Maybe the new Societies Act is more permissive. Staff members can’t issue receipts – it would have to be a member of the FGV charity.
- Volker: We need to move to accommodate more donations that would come from being a charity.
Hard Drive Wiping Changes
- We’re planning on no longer having volunteers in the hard drive wiping station, and using software and a RAID array to wipe discs: this way we can set ourselves up as a certified data destroyer. The cost of the software is $300. Will have to verify if one-time or per year.
- We would still have to destroy drives we couldn’t access.
- Rex: How much would a small shredder cost?
- Scott: The upkeep cost on that could be high.
- Michele: Is our puncher not good enough to meet the rules?
- Rex: Data can still be recovered.
- Scott: It takes a lot of money to recover data from a shattered drive. Most people don’t care.
- Michele: When I went to FG PDX in 2015, they talked about having to meet a lot of specific rules to get certified as a data destroyer. They used a small mechanical puncher, though.
- Volker: If we can’t wipe the drive, we could give it back.
- Michele: Or punch it in front of them.