Directors Meeting - 2013-05-01
Board of Directors Meeting Minutes
Date: Wednesday, May 1st, 2013 (moved from Monday, April 29th, 2013)
Attendance: Justin S., Mike M., Chris H. (scribe), Brian M. (guest)
- NEW DIRECTOR
- CREDIT CARD
- Sometime in June? Second half of month? Sunday? Afternoon? Maybe June 23rd?
- Notice must be given to members in good standing. List of membership and hours volunteered need to be ready when the time comes.
- COMMIT: Justin will inform Tyler and Michael about those respective.
- Would like to invite Alec to facilitate again.
- COMMIT: Justin will contact Alec about this request.
- Confirm location for date.
- COMMIT: Chris to check Maritime Hall.
- One meeting so far.
- Another volunteer joined (currently composition = 2 directors, 2 staff, and 2 volunteers)
- Reviewing job descriptions and templates.
- Have read-only access to statements. This will aid accountant.
- PROPOSAL: Add Adam to fg-directors mailing list; will not be added to fg-staff. ACCPETED
- COMMIT: Justin will contact Tyler about arranging this.
- Issues with signer and accountability.
- Prefer to use a pay-by-account system; require some purchasing policies; starting limit of $100.
- COMMIT: Justin will work toward setting up some purchasing accounts.
- Pre-paid, pre-loaded credit card possible option. COMMIT: Justin will ask VanCity if available.
- Revisit petty cash limit?
- Too loud.
- [Other problem.]
- Occupies usable, phyical space.
- PROPOSAL: Form a workgroup to come up with solutions to solve these problems. Justin and Brian will join. Tyler may need to be involved too.
Next Board of Directors Meeting
Date: Monday, May 27th, 2013