Bylaw Goals

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These are the high-level goals of the 2010 bylaws project.

Criteria for society membership

These goals were agreed upon at the November 2010 Monthly Meeting

Enrollment

  • One must first become a volunteer (including orientation, registration, get a volunteer number)
  • Attend a monthly general meeting where registration forms will be available
  • If either of these are not possible, one can apply directly to directors

Continued Membership

Members are in good standing if they've volunteered 12 hours within the last 90 days (including meetings). If there is something preventing them from being on premises, they can arrange a project off premises with staff and directors instead.

Ceasing Membership

No change to existing schedule B

Expulsion

No change to existing schedule B wording

Note: several attendees pointed out that there may be an incompatibility with consensus decision making, and that we will need to be careful that the process for expulsion is consistent.

Official electronic communication

These goals were agreed upon at the November 2010 Monthly Meeting

  • A board member shall send notice of the AGM, and any meeting to determine a Special Resolution, to all members in good standing by electronic mail to the last known e-mail address not less than ten days prior to such meeting.
  • A notice is deemed to have been given on the day on which the notice is sent, and in proving that notice has been given, it is sufficient to prove the notice was properly addressed and sent.
  • Notice of a general meeting must be given to every member shown on the register of members on the day notice is given.
  • No other person is entitled to receive a notice of a general meeting.

Running official meetings by consensus

These goals were agreed upon at the December 2010 Monthly Meeting

The preceding numbers in parentheses refer to the clause in Schedule B to which each line pertains.

Consensus decision making:

  • (21) Anyone may propose a resolution, and it need not be seconded (This is existing)
  • (22) Members shall attempt in good faith to decide by consensus any question that may arise, including resolutions.
  • (22) If consensus is not reached in a reasonable time as determined by the meeting chair, the question shall be decided by 80% of votes cast.
  • (23) Corporate members are not entitled to vote
  • (26) Members shall attempt in good faith to elect directors by consensus.
  • (26) If consensus is not reached in a reasonable time as determined by the meeting chair, a member may propose the election of one or more nominees, and the proposal shall be decided by 80% of votes cast.

Quorum:

  • (16) A quorum of 7 members present is required (instead of 3)

Directorship roles:

  • (18) Any director may chair the meeting (not just the president or vice-president)
  • (31) Any director may chair the meeting (not just the president)
  • (40) It is the equal responsibility of all directors to ensure that each other performs their duties (not just the president's)

Directors' hold-harmless clause

These goals were agreed upon at the December 2010 Monthly Meeting

  • Directors will reciprocally agree not to hold the each other responsible for any loss, damage, or legal liability
  • This is a condition for our Directors' insurance policy.