Board Roles

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Directors of Free Geek Vancouver will be expected to attend monthly meetings of the Board and quarterly meetings with the staff. In addition, they are required to follow the requirements laid out in the BC Societies Act as well as our bylaws.

Board Facilitator Lead

This position is required by our bylaws

  • Presides at all meetings of the society and of the directors; sets up board meetings, schedule, creates agendas and follows process
  • The chief executive officer of the society: must supervise the other Directors in the execution of their duties
  • Officially represent Free Geek to other organizations; drafts official statements
  • Assist with the formation of committees
  • Resolve board disputes
  • Assess board effectiveness
  • Guide other directors in determining board priorities

Assistant Board Facilitator Lead

This position is required by our bylaws

  • Carry out the duties of the Facilitator Lead during the Facilitator Lead's absence
  • Assist the Facilitator Lead with all tasks

Secretary

This position is required by our bylaws

  • Conduct the official and member-related correspondence of the society
  • Issue notices of meetings of the society and directors
  • Maintain the register of Society Members
  • Keep minutes of all meetings of the society and directors
  • Have custody of all records and documents of the society except those required to be kept by the treasurer
  • Have custody of the common seal of the society

Treasurer

This position is required by our bylaws

  • Keep the financial records, including books of account, necessary to comply with the Society Act
  • Render financial statements to the directors, members, accountant and others when required
  • Auditing financials
  • Lead budgeting process, create and track budget items
  • Oversee finance; evaluate financial processes and standards
  • Coordinate with Administrative Coordinator

HR Lead

  • Represent staff to Board
  • Oversee job and wage improvement
  • Help resolve staff conflicts
  • Oversee hiring and firing committees
  • Organize and oversee performance reviews

Anti-Harassment Lead

  • Acting ombudsperson of Free Geek
  • Investigate and attend to incidents of harassment, discrimination, and bullying
  • Educate volunteers, staff, and community about anti-harassment and anti-discrimination
  • Review, refine, and develop anti-harassment and anti-discrimination policy

Marketing Lead

  • Lead business plan creation
  • Create new revenue initiatives
  • Create and assess business plans
  • Advertise and maintain Free Geek's image
  • Oversee and maintain social media presence
  • Engage and organize community outreach events to promote Free Geek's sales

Recycling Lead

  • Coordinate with Warehouse Coordinator
  • Ensure ethical and safety standards for Free Geek's recycling
  • Keep up to date on ethical recycling standards, trade, prices, local and foreign recyclers, market trends
  • Network Free Geek in the recycling industry
  • Engage and organize community outreach events to promote Free Geek's recycling

Legal and Bylaw Lead

  • Review Free Geek's bylaws, rules, and policies, and recommend changes
  • Lead the process to make changes
  • Review insurance coverage and renewal
  • Investigate safety/security and other potential liability issues
  • Help with decisions related to BC Society Act, Bylaws, and Canadian and international laws
  • Liaise with Free Geek's legal representatives

Volunteer Program Lead

  • Coordinate with Volunteer Coordinator
  • Liaise with volunteers
  • Represent volunteers to the Board
  • Assess and enact improvements to volunteer program
  • Maintain a healthy and happy volunteer environment
  • Recruit volunteers and promote Free Geek's volunteer program to the community
  • Engage and organize community outreach events to promote Free Geek's volunteering