2018 AGM Agenda

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Introduction - 7:00pm

Opening Remarks

Introduction of Attendees

Explanation of Procedures

  • Voting

Reports - 7:10pm

  • Financials
  • Staff
  • Other Reports

Question Period - 7:30pm

Director Selection - 7:40pm

Candidate Introductions

Candidate Q&A - 8:00pm

Voting - 8:30pm


Closing Remarks - 9:00pm

  • Adjournment
  • Clean-up
  • Vacate the premises by 9:30pm

Policies and Procedures


Our policies on voting have been updated in our Bylaws, updated at the July 20, 2018 EGM.

Voting will be conducted by secret ballot. All members who are in good standing are eligible to cast a vote for or against each nominee. Proxy voting is not allowed. Electronic voting will not be allowed for the 2018 AGM: all votes must be conducted in person.

Code of Conduct

This applies to all attendees, including staff and directors. Breaking any of the following will result in a warning by the facilitators, followed by an ejection if the rules are broken again.

  • No personal attacks.
  • No libel, slander, or threats.
  • No foul language, swearing, or use of hateful or exclusionary language.
  • Remain civil even if the conversation becomes heated.
  • Do not share private or confidential information.
  • The AGM topics are related to the election of the new board as well as reports on our operations; we must remain on topic and within the time limits. Speakers asking or answering questions have a maximum speaking time of 2 minutes, or at the timekeeper's discretion.
  • The venue will open at 6:30. The meeting will start promptly at 7 PM. Unfortunately, completed agenda items cannot be reopened at the AGM for the benefit of latecomers.

The meeting will be conducted using Robert's Rules of Order.