Staff Meeting - 2009-07-10

From FGVwiki

Jump to: navigation, search

Staff Meeting minutes for Friday, July 10th, 2009 at 12:00pm
Previous: Staff Meeting - 2009-04-24 | Next: Staff Meeting - 2009-07-31


Attendance: Patrick, Mike, Stephen, Jamie, Jane, Ifny, Jessica, Jessica (scribe)


Contents

Pre-meeting staff rounds

  1. Craigslist – CRT blow-out - $5 each => Patrick
  2. Media: CBC Radio. Tidy-up and prepare 2 x systems [1 fail + 1 pass] July 28th => Ifny & all
  3. Scheduling on Fridays – important to have volunteers all day; later start for vols is important (Jane, Jessica, Ifny)
  4. Stephen will dispose of the light bulbs in the kitchen

Matters arising from last meeting minutes

None.

Agenda

Time off requests

  • Jane proposes time off requests at start of Friday meetings; HR will approve
  • Ifny proposes requests happen on a FG mailing list (staff list)
    • Conclusion: Requests on staff mailing list; HR decision; then staff calendar

gets updated on approval.

Congestion in warehouse -> extra storage

  • Jamie: Storage is an issue that should be solved before new warehouse is discussed
  • Feels shelving is underutilized and would like to see movement in warehouse
  • Ifny agrees, wants to cleanse all the grey material (I.e. not sellable); savvy volunteers can help
  • Need to craigslist the excess.
    • Conclusion: Inventory needs to be done; then we can work out what we have a

surplus of, then sell off excess and scrap miscellaneous. Therefore creating space for receiving. Volunteers can help condense what's already there.

New warehouse plans

  • Mike asked if we need a moving committee as we are expanding; money is limiting moving currently. Focus would be put on improving current warehouse.

Leasing trucks – cost

  • Info is delayed on truck leasing for two weeks.

General safety issues

  • Jamie expressed concerns about the loading bay; it was decided to improve danger signage and only use staff for safety positions.
  • Black bag = Hazardous e-waste.

Build barebones

None.


HR report for review / exit interview

  • Mike's review – completed, follow up review July 24th
  • Exit interview: HR conducted interview with Esam.
  • new staff need better orientation; use buddy system;
  • Alec Smecher will be on Stephen's review panel and added to HR workgroup.

Bus pass proposal

  • Not discussed at this time.

CDs

  • Reiteration: ALL CDs and DVDs must be recycled (data destruction policy and software policy). This includes music cds. Staff must ensure that volunteers comply with these policies.

Next meeting date

  • July 17th.
Personal tools