Monthly Meeting - 2013-01-08

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Public meeting minutes for Tuesday, January 8th 2013 at 6:30pm
Location: 1820 Pandora Street
Previous: Monthly Meeting - 2012-12-11 | Next: Monthly Meeting - 2013-02-19


Contents

Introductions

Attendance

Justin S., Dave F, Bernie, Monica, Michael Dubelko, Mike F, Karen, Tim, Chris H

Explanation of roles

Facilitator: Justin Simpson

Scribe: Tim Adkins

Consensus briefing

Consensus briefer: Chris H., Justin


Reports

Finance

Budget

  • Justin Simpson gave a report on the 2012 year end financial status.

Preliminary Financial Results and 2 proposals (plan a and plan b) are


Grants

Justin: At November board meeting, a consultant was brought on for purpose of making recommendations re:financials including the possibliity of creating a separate umbrella charity organization.

Operations

Build / Production

Michael: Getting lots of core2s, even higher end, specs are noticeably improving. Mike: We have lots to build, about a hundred machines waiting for various parts and in varying stages of completion. Justin: What about a soldering station? Mike: All for it. Many things could be fixed Michael: Raises concerns re:safety. Justin: Will find out from VHS about their arrangements and share their experience.

H & S

Karen: 1st aid kit is nearly up to date. Karen will confirm whether Adrian has first aid.

Warehouse

Dave: incoming is down. Record shipment to Hallmark last month.

Software

Tyler: actively working on FGDB updates and collaborating with Portland to have them integrated into the main FGDB.

Volunteers

Michael: This week is good, next week we have empty slots. Karen commits to finding another source of gloves.

Outgoing

Store

10.6k net

Wholesale

2k net

HW Grants

Michael: 10 to 15 in the last two weeks, not much in December.

Communications

Education

Nothing to report.

Events / Media

Nigel Cornwall has convened a group of volunteers to start on a 2012 marketing effort. Looking for someone to report on this. MyVancouver from ShawTV are coming on Thursday, interviewing with Nigel and a high school student.

Intergalactic

Tyler's collaboration with the mothership on FGDB. Talk of hosting a forum.

Staff / HR

Some increase in hours for a couple of staff, brings us up to 5.8FTE.

Directors / Governance

Next board meeting is Jan28 at 6.30pm.

Old business

Motion to pass the minutes from the previous meeting

Passed.

New business

2013 Budget

A discussion of the proposed 2013 budget. As of December 26th, no changes have been proposed to the 2012 budget (a copy of which can be found on the Finances Workgroup page.


Discussion

Proposal A projects small growth that seems to be consistent with current trends, which allows an increase in expenses that won't sink us if things turn around. Discussion around payroll increases. Some staff expressed concern about compensation. Justin will suggest alternate payraise scenarios and the effect on budget. Discussed other spending priorities -- building/facility improvements such as soldering station and disability access. Also discussion of whether we need to seek grants and/or charitable status.

CONSENSUS

None reached.

Commits

Who: Justin Will do: Explore different payraise scenarios With what result: Finalizing budget.

Director/Staff communication

Michael: we're not seeing enough communication from directors re: notes from meetings, hiring of consultants and arrival of new directors and departure of old ones. Justin talks about sociocracy and hierarchy of circles, the need to have doublelinking between consensus-based circles. Suggests that we re-commit to having at least one staff at board meetings. Board meetings are last Monday of every month. No commits.

Next meeting

Third Tuesday of next month due to stat holiday. When: Tuesday, February 19th, 2013 at 6:30 pm to 8:30 pm

Where: Free Geek Vancouver, 1820 Pandora St., back door

Roles

Facilitator: Chris H

Scribe: Michael DuBelko

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