Governance Meeting 2009-02-03

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Free Geek - Governance

  • Date: 20 January 2009
  • Present: Ifny, Stephen, Sean, Simon

Contents

AGM:

  • required 15 months since previous AGM (26 Feb 2008)
  • need to get bylaw changes ready (approved by a General Meeting and

seen by a lawyer)

  • can we get changes sorted by then
  • need definitions: Member, Consensus, Blocking, Members, Directors

(powers, responsibilities), Communications (how they work in FG), removing Members, revisiting decisions

  • potential dates: Sun 17 May or Tues 19 May
  • venue preferred: Maritime Labour Club
  • try to send out reports/motion before AGM
  • must file report with BC Gov within a month

Existing Bylaw Draft:

  • at [wiki.freegeekvancouver.org/article/bylaws]
  • includes definition of consensus
  • blocking section is 22.4/5

Draft "Revisiting decisions" section:

  • if there is new information
  • if the context has changed sufficiently
  • if sufficient time has passed
  • must offer reason and have reviewed previous decision (or been a party

to it)

Approval Process:

  • Draft to General Meeting 7 April
  • Draft to lawyer
  • Draft to General Meeting 12 May
  • Draft to AGM

AGM Agenda:

  • Haiku
  • Adopt bylaws
  • Financial Report
  • Recycling Report
  • Staff Report
  • Directors report
  • Other Reports (?)
  • Appointment of Directors

AGM Roles required:

  • Chair
  • Regulator
  • Minute taker
  • Minutes Checker
  • Time Keeper
  • Organisations using consensus model:
  • Compassion Club
  • SFPIRG

Provisional Governance Meeting Dates:

  • Wed 4 Feb
  • Tue 17 Feb
  • Tue 3 March
  • Tue 17 March
  • Tue 31 March

Next Meeting Agenda:

  • Finding a lawyer
  • Develop recommendation about revisiting decisions
  • Bylaws: Membership
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