Extraordinary General Meeting - 2011-07-14

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Society Extraordinary General Meeting minutes for Thursday July 14th, 2011 at
Location: 1820 Pandora Street


Contents

Roles

Facilitator: Alishams Hassam

Scribe: Jordan Eunson

Quorum

  • Alishams Hassam
  • Jordan Eunson
  • Luke Cyca

Attendance

  • Kirby Johnston
  • Luke Cyca
  • Jordan Eunson
  • Mark Westhaver
  • Alec Smecher
  • Chris Hooper
  • George Wong
  • Anthony L
  • Rod Brennan
  • Brian Kalke
  • Bill McGrath
  • Jessica Mason
  • Devenne Drege
  • Alishams Hassam
  • Christine Ho

Introduction

Ali reviews Roberts Rules

Proposal to Modify bylaws

Luke: We currently operate under schedule B of the society act. We want to change:

  1. Enrolment procedure, criteria for being a member (continuation, good standing and end of membership)
  2. Official electronic communication for members
  3. Run official meetings (EGM/AGM) by consensus
  4. Directors hold-harmless clause

Rod: Will these bylaws hold in a court of law?

Luke: Yes this is a legal document, we had these bylaws reviewed by our lawyer Mary Childs at Ethos Law Group. We have confidence that these will hold up in court.

Ali: We have a special resolution,

Whereas the Society currently operates under Schedule B of the Society Act of British Columbia; And whereas the Members of the Society wish to modify the Society’s bylaws as per the modifications laid out at http://wiki.freegeekvancouver.org/article/Bylaws Be it resolved by a 75% vote resolution of the Members to adopt these modified bylaws as the official bylaws of the Society.

Chris: Was there discussion to raise the majority vote

Luke: Yes, there was ample discussion at the monthly meetings, we took our discussions to our lawyer and this was the number she recommended. These bylaws say we should try to achieve consensus, 100% of the vote, if we cannot then we schedule another meeting where decide by majority vote.

Chris: An order can be passed by 50% vote and special resolutions by 75%.

Luke: These bylaws say we should try to achieve consensus, 100% of the vote, if we cannot then we schedule another meeting where decide by majority vote.

Chris: So the respective levels for the vote will be required for special vs non-special resolutions.

Luke: Yes

Alec: To be in good standing you need to volunteer n amounts of hours.

Luke: Yes, We would look up in FGDB to see who's in good standing. Any volunteer can be a member in good standing by volunteering the required amount of hours. However, in the event they cannot volunteer they can ask the board.

Alec: Why?

Luke: It's to include people in extraneous circumstances. It's just a fallback mechanism.

Ali: Asks for vote: 100% vote. Motion passed. The bylaws are now modified.

Meeting Adjourned.

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