Directors Meeting - 2016-06-19

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Directors meeting minutes for Sunday, June 19th, 2016 at 3:30pm
Previous: Directors Meeting - 2016-05-24 | Next: Directors Meeting - 2016-08-20


Contents

Introduction

Attendance

  • Rex B
  • Caelin M
  • Chenessa M

Facilitator

  • Nigel C

Scribe

  • Michael D

Agenda

  1. Phones
  2. (In camera)
  3. Financial Reports
  4. Marketing
  5. Possible Grant

Discussion

Phones

  • Michael: Staff are considering paying for new phone system with Shaw. Not sure what the installation fees are.
  • Nigel: Is this a board decision?
  • Michael/Rex: Staff want budget decision.
  • Rex: Could we provide our own hardware solution?
  • Nigel: I understand the want to be self-sufficient, but we would need a staff who has the knowledge and will to fix a self-managed system.
  • Rex/Caelin: We have connections to Shaw/Telus, and will look into it.

Actions

Who What When
Board Consensus: Assign funding to resolve this issue, most likely to pay for a new phone service. Now
Nigel Commit: Go in on Tuesday to work on a proposal for a new phone system with staff. Friday

(In camera)

Actions

Who What When
Rex Commit: Look into getting a grant for a paid support worker. Within the week

Financial Reports

  • Nigel: Our financial forecast is 10% more expenses than planned for. Rent has gone up, which is part of this. I'm trying to determine the popularity vs. sales of desktops and laptops to ascertain how we should address this. Grant opportunities are not looking good, at the moment.
  • Michael: I think the only financial bandaid grant we could get would be for rent.

Marketing

  • Caelin: I'm working on the banner design. Ashraf might have some time this summer to help with it. I decided to go with a Z-banner. We should probably get a tablecloth made for outreach, too. Staff are concerned about business cards, and we're trying to find a good solution to that.

Possible Grant

  • Rex: Google adwords grants are available.
  • Michael: The Google grant is only useful if we advertise with Google. I'm not sure we have necessarily bad SEO, at the moment.
  • Nigel: When you look up computer recycling in Vancouver, our name comes in the top results.
  • Caelin: Our website needs to be better for it to be worth it.
  • Michael: The website committee is working on improving it.
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